Bright Idea: Organizing Guided Reading Notes

Hi friends! I'm super excited to link up with so many amazing bloggers for the Bright Ideas Link Up!

Today I want to share how I organize my guided reading notes and paperwork. I used a pretty binder for eight years, but I like to have a scoring/anecdotal note sheet for each student, and flipping back and forth between +/-20 papers was not working for me. AT ALL. So last year, my school's reading teacher gave me this:

Can you tell my folder is loved? <3

This folder system is AMAZING! Basically, it's four 2-pocket student folders that have been folded backwards. The front cover/back cover is one folder that has been cut in half. Then she used the binding machine in the copy room to assemble it.
Let's take a peek inside, shall we?

In the first pocket is where I keep my log of dates when I meet with my groups and running record progress form. On the outside of the pocket, I made a schedule of which group I'm taking each day and when. I put the schedule on a sticky note, so it can be changed easily when needed. I like to map out when I'm taking my groups so that I don't waste precious minutes trying to figure out who I haven't met with in a while. It also works great for my students because I tell them what days I'm taking their groups (and they get mad if I miss their group! Haha!) In my district, I'm required to meet with below-level students every day, on level students 3 times a week, and above level 1-2 times a week. All of my kids are currently reading at or above grade level (L/21 or higher), so that helps with my scheduling. I am still taking my on-level group every day, because some of them were below grade level when the year started. I meet with my M's 3 times a week, and everyone else 2 times. I was even able to make time in my schedule to do my weekly fluency progress monitoring. It works out well that I only have 5 groups this trimester :)

A close up of my first pocket. The sticky note on the left tells me which group I'm taking and when. The one on the right tells me who is in each group (although I pretty much have in memorized!)

The next 5 pockets are for the groups, one pocket per group. I put them in order based on their level. There is a sticky note on each pocket with the names of the kids in the group. Then inside the pocket, I have each student's scoring/notes sheet, as well as my group lesson plan sheet. Sometimes if we don't finish the book during one session, I'll also put my copy in the pocket to remind me that we need to finish it.

Close Up

Each student has their own scoring/notes sheet because it makes my life easier at progress report and report card time. I can also easily move students from one group to another... just move their sheet to the new pocket! When I'm meeting with a group, I will pull their sheets out of the pocket and lay them out in front of me. It makes it easier to move from one student to another.

This is what my space looks like when I'm working with a group. Super easy to switch from student to student!

In the last pocket,  I have guided reading teaching "cheat sheets,"district guided reading and running record expectations, and extra copies of my note taking sheets and lesson plan sheets.

I love this folder system so much, I begged asked my reading teacher politely for another one to store all my progress monitoring and reading intervention materials.

I am going to change out the binding coil to a bigger one :)

I actually just found out you can purchase these kinds of folders, although I don't know what they're technically called, where to get them, or how much. But if you buy a bunch of folders during the Back to School sales, you could easily put something like this together for less than $1. And if you need more folders, just use a bigger coil.

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